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E-Safety Policy

East Wichel Primary & Nursery
E-Safety Policy June 2018


Purpose of Study and Aims
New technologies have become integral to the lives of children and young people in today’s society, both within schools and in their lives outside school.
The internet and other digital and information technologies are powerful tools, which open up new opportunities for everyone. Electronic communication helps teachers and pupils learn from each other. These technologies can stimulate discussion, promote creativity and increase awareness of context to promote effective learning. Children and young people should have an entitlement to safe internet access at all times.
The requirement to ensure that children and young people are able to use the internet and related communications technologies appropriately and safely is addressed as part of the wider duty of care to which all who work in schools are bound. A school E-safety Policy should help to ensure safe and appropriate use. The development and implementation of such a strategy should involve all the stakeholders in a child’s education from the head teacher and governors to the senior leaders and classroom teachers, support staff, parents, members of the community and the pupils themselves.
The use of these exciting and innovative tools in school and at home has been shown to raise educational standards and promote pupil achievement.
However, the use of these new technologies can put young people at risk within and outside the school. Some of the dangers they may face include:

  • Access to illegal, harmful or inappropriate images or other content
  • Unauthorised access to / loss of / sharing of personal information
  • The risk of being subject to grooming by those with whom they make contact on the internet.
  • The sharing / distribution of personal images without an individual’s consent or knowledge
  • Inappropriate communication / contact with others, including strangers
  • Cyber-bullying
  • Access to unsuitable video / internet games
  • An inability to evaluate the quality, accuracy and relevance of information on the internet
  • Plagiarism and copyright infringement
  • Illegal downloading of music or video files
  • The potential for excessive use which may impact on the social and emotional development and learning of the young person.

Many of these risks reflect situations in the off-line world and it is essential that this e-safety policy is used in conjunction with other school policies (e.g. Behaviour, Anti-bullying and Child Protection policies).


As with all other risks, it is impossible to eliminate those risks completely. It is therefore essential, through good educational provision to build pupils’ resilience to the risks to which they may be exposed, so that they have the confidence and skills to face and deal with these risks.

East Wichel Community Primary School & Nursery will demonstrate that it has provided the necessary safeguards to help ensure that we have done everything that could reasonably be expected of us to manage and reduce these risks. The E-safety Policy that follows explains how we intend to do this, while also addressing wider educational issues in order to help young people (and their parents / carers) to be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

The approach to the teaching of e-safety at East Wichel Community Primary School and Nursery
Whilst regulation and technical solutions are very important, their use must be balanced by educating pupils to take a responsible approach. The education of pupils in e-safety is therefore an essential part of East Wichel Community Primary School & Nursery e-safety provision. Children and young people need the help and support of the school to recognise and avoid e-safety risks and build their resilience.
E-Safety education will be provided in the following ways:

  • A planned e-safety programme will be provided as part of Computing / PHSE / other lessons and will be regularly revisited – this will cover both the use of computing and new technologies in school and outside school
  • Key e-safety messages will be reinforced as part of a planned programme of assemblies and teaching times.
  • Pupils will be taught in all lessons to be critically aware of the materials / content they access on-line
  • Pupils will be helped to understand the need for the pupil AUP and encouraged to adopt safe and responsible use of ICT, the internet and mobile devices both within and outside school
  • Pupils should be taught to acknowledge the source of information used and to respect copyright when using material accessed on the internet
  • Rules for use of the internet will be posted in all
  • Staff will act as good role models in their use of ICT, the internet and mobile devices

E-safety should be a focus in all areas of the curriculum and staff should reinforce e-safety messages in the use of ICT across the curriculum.

  • In lessons where internet use is pre-planned, it is best practice that students / pupils should be guided to sites checked as suitable for their use and that processes are in place for dealing with any unsuitable material that is found in internet searches.
  • Where students / pupils are allowed to freely search the internet, e.g. using search engines, staff should be vigilant in monitoring the content of the websites the young people visit.
  • It is accepted that from time to time, for good educational reasons, students may need to research topics (e.g. racism, drugs, and discrimination) that would normally result in internet searches being blocked. In such a situation, staff can request that the relevant person can temporarily remove those sites from the filtered list for the period of study. Any request to do so, should be auditable, with clear reasons for the need.
  • Pupils should be taught in all lessons to be critically aware of the materials / content they access on-line and be guided to validate the accuracy of information
  • Pupils should be taught to acknowledge the source of information used and to respect copyright when using material accessed on the internet.


Use of digital and video images - Photographic, Video
The development of digital imaging technologies has created significant benefits to learning, allowing staff and pupils instant use of images that they have recorded themselves or downloaded from the internet. However, staff and pupils need to be aware of the risks associated with sharing images and with posting digital images on the internet. Those images may remain available on the internet forever and may cause harm or embarrassment to individuals in the short or longer term.)

  • When using digital images, staff should inform and educate pupils about the risks associated with the taking, use, sharing, publication and distribution of images. In particular they should recognise the risks attached to publishing their own images on the internet e.g. on social networking sites


Staff are allowed to take digital / video images to support educational aims, but must follow school policies concerning the sharing, distribution and publication of those images. Those images should only be taken on school equipment, the personal equipment of staff should not be used for such purposes.

  • Care should be taken when taking digital / video images that pupils are appropriately dressed and are not participating in activities that might bring the individuals or the school into disrepute.
  • Pupils must not take, use, share, publish or distribute images of others without their permission
  • Photographs published on the website, or elsewhere that include students / pupils will be selected carefully and will comply with good practice guidance on the use of such images.
  • Pupils’ full names will not be used anywhere on a website or blog, particularly in association with photographs.
  • Written permission from parents or carers will be obtained before photographs of pupils are published on the school website
  • Pupil’s work can only be published with the permission of the pupil and parents or carers.


Communication technologies
When using communication technologies the school considers the following as good practice:

  • The official school email service may be regarded as safe and secure and is monitored. Staff and pupils should therefore use only the school email service to communicate with others when in school, or on school systems (e.g. by remote access).
  • Users need to be aware that email communications may be monitored
  • Users must immediately report, to the nominated person – in accordance with the school policy, the receipt of any email that makes them feel uncomfortable, is offensive, threatening or bullying in nature and must not respond to any such email.
  • Any digital communication between staff and pupils or parents / carers (email, chat, etc.) must be professional in tone and content. These communications may only take place on official (monitored) school systems. Personal email addresses, text messaging or public chat / social networking programmes must not be used for these communications.
  • Whole class or group email addresses will be used at KS1, while pupils at KS2 and above will be provided with individual school email addresses for educational use.
  • Pupils should be taught about email safety issues, such as the risks attached to the use of personal details. They should also be taught strategies to deal with inappropriate emails and be reminded of the need to write emails clearly and correctly and not include any unsuitable or abusive material.
  • Personal information should not be posted on the school website and only official email addresses should be used to identify members of staff.

The Role of Governors
Governors are responsible for the approval of the E-Safety Policy and for reviewing the effectiveness of the policy. This will be carried out by the Curriculum Committee receiving regular information about e-safety incidents and monitoring reports.

The Role of Headteacher

  • The Headteacher is responsible for ensuring the safety (including e-safety) of members of the school community, though the day to day responsibility for e-safety will be delegated to the Computing Subject Leader.
  • The Headteacher / Senior Leaders are responsible for ensuring that the Computing Subject Leader and other relevant staff receive suitable CPD to enable them to carry out their e-safety roles and to train other colleagues, as relevant
  • The Headteacher / Senior Leaders will ensure that there is a system in place to allow for monitoring and support of those in school who carry out the internal e-safety monitoring role. This is to provide a safety net and also support to those colleagues who take on important monitoring roles.
  • The Senior Leadership Team will receive regular monitoring reports from the Computing Subject Leader
  • The Headteacher and another member of the Senior Leadership Team / should be aware of the procedures to be followed in the event of a serious e-safety allegation being made against a member of staff.

The Role of Computing Subject Leader
The Computing Subject Leader will:

  • take day to day responsibility for e-safety issues and has a leading role in establishing and reviewing the school e-safety policies / documents
  • ensure that all staff are aware of the procedures that need to be followed in the event of an e-safety incident taking place.
  • provide training and advice for staff
  • liaise with the Local Authority
  • liaise with school ICT technical staff
  • receive reports of e-safety incidents and creates a log of incidents to inform future e-safety developments
  • meet regularly with the link governor to discuss current issues, review incident logs and filtering / change control logs
  • attend relevant meeting / committee of Governors
  • Report regularly to Senior Leadership Team

The Role of Technical staff
The school has an external ICT service provided by Oakford Technology. The school ensures that the service provider carries out all the e-safety measures that would otherwise be the responsibility of the school’s technical staff. The internet service provider is Oakford Internet Services (OIS).

The school’s computing technician is responsible for:

  • That the school’s ICT infrastructure is secure and is not open to misuse or malicious attack
  • That the school meets the e-safety technical requirements
  • That users may only access the school’s networks through a properly enforced password protection policy, in which passwords are regularly changed
  • OIS is informed of issues relating to the filtering applied.
  • that he / she keeps up to date with e-safety technical information in order to effectively carry out their e-safety role and to inform and update others as relevant
  • that the use of the network / remote access / email is regularly monitored in order that any misuse / attempted misuse can be reported to the Computing Subject Leader / Officer /Head teacher / Senior Leader / Head of ICT / ICT Co-ordinator / Class teacher /) for investigation / action / sanction
  • That monitoring software / systems are implemented and updated as agreed in school policies


The Role of Teachers / Support staff
Are responsible for ensuring that:

  • They have an up to date awareness of e-safety matters and of the current school e-safety policy and practices
  • They have read, understood and signed the school Staff Acceptable Use Policy / Agreement (AUP)
  • They report any suspected misuse or problem to the Computing Subject Leader /Head teacher / Senior Leaders / Class teachers for investigation / action / sanction
  • digital communications with students / pupils (email / Virtual Learning Environment (VLE) / voice) should be on a professional level and only carried out using official school systems
  • E-safety issues are embedded in all aspects of the curriculum and other school activities
  • Pupils understand and follow the school e-safety and acceptable use policy
  • Pupils have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations
  • They monitor ICT activity in lessons, extracurricular and extended school activitie
  •  they are aware of e-safety issues related to the use of mobile phones, cameras and hand held devices and that they monitor their use and implement current school policies with regard to these device
  •  in lessons where internet use is pre-planned pupils should be guided to sites checked as suitable for their use and that processes are in place for dealing with any unsuitable material that is found in internet searches

Designated Safeguarding Lead (DSL)
The DSL should be trained in e-safety issues and be aware of the potential for serious child protection issues to arise from:

  • sharing of personal data
  • Access to illegal / inappropriate materials
  • Inappropriate on-line contact with adults / strangers
  • Potential or actual incidents of grooming
  • Cyber-bullying

The Role of Pupils

  • Are responsible for using the school ICT systems in accordance with the Pupil Acceptable Use Policy, which they will be expected to sign before being given access to school systems.
  • At KS1 it would be expected that parents / carers would sign on behalf of the pupils.
  • have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations
  • Need to understand the importance of reporting abuse, misuse or access to inappropriate materials and know how to do so
  • Will be expected to know and understand school policies on the use of mobile phones, digital cameras and hand held devices. They should also know and understand school policies on the taking / use of images and on cyber-bullying.
  • Should understand the importance of adopting good e-safety practice when using digital technologies out of school and realise that the school’s E-Safety Policy covers their actions out of school.


The Role of Parents / Carers
Parents / Carers play a crucial role in ensuring that their children understand the need to use the internet / mobile devices in an appropriate way. Research shows that many parents and carers do not fully understand the issues and are less experienced in the
use of ICT than their children. The school will therefore take every opportunity to help parents understand these issues through parents’ evenings, newsletters, letters, website and information about national / local e-safety campaigns / literature. Parents and carers will be responsible for:

  • Endorsing (by signature) the Pupil Acceptable Use Policy
  • Accessing the school website records in accordance with the relevant school Acceptable Use Policy.


Resourcing/ CPD
It is essential that all staff receive e-safety training and understand their responsibilities, as outlined in this policy. Training will be offered as follows:

  • A planned programme of formal e-safety training will be made available to staff. An audit of the e-safety training needs of all staff will be carried out regularly. It is expected that some staff will identify e-safety as a training need within the performance management process.
  • All new staff should receive e-safety training as part of their induction programme, ensuring that they fully understand the school e-safety policy and Acceptable Use Policies
  • This E-Safety Policy and its updates will be presented to and discussed by staff in staff / team meetings / INSET days.
  • Computing Subject Leader will provide advice / guidance / training as required to individuals as required.


Reporting to Parents
Many parents and carers have only a limited understanding of e-safety risks and issues, yet they play an essential role in the education of their children and in the monitoring of children’s on-line experiences. Parents often either underestimate or do not realise how often children and young people come across potentially harmful and inappropriate material on the internet and are often unsure about what they would do about it. “There is a generational digital divide”. (Byron Report).
The school will provide information and awareness to parents and carers through:

  • Letters, newsletters, school website
  • Parents evenings and class assemblies

Everyone has a role to play in empowering children to stay safe while they enjoy these new technologies, just as it is everyone’s responsibility to keep children safe in the non-digital world.

Reviewed: June 2018
Currently under review