Remote Learning Risk Assessment
East Wichel Primary School Remote Learning Risk Assessment
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Workplace / Location: |
East Wichel Primary School |
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Activity Description: |
Remote Learning |
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Assessment date: |
14/1/21(updated 19/1/21) |
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Review date: |
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Names of Assessors: |
T Alabi & C Webb |
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Hazard & Description |
Who & No. of people involved |
Existing Control Measures |
Risk (with controls)
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Action Plan (Officer responsible & target date) |
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S |
R |
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The Leadership of the school is required to provide remote education to pupils- where a class, group of pupils, or individual pupils need to self-isolate, or there are local or national restrictions requiring pupils to remain at home |
Pupils and staff |
Plans to provide remote learning to any pupil who needs to self-isolate or stay at home due to national restrictions, are in place.
An overview to identify the support offered to individual or groups of pupils in each year group is in place.
Remote learning on the online learning platform can be accessed via a range of devices to ensure it is accessible.
Devices are provided to pupils who do not have any or sharing with other members of the family.
Work packs are provided for those who do not have internet access or poor internet connection. |
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SLT and teachers
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Behaviour of pupils accessing remote learning |
Pupils |
Teachers delivering and pupils accessing remote education online will be aware that the same principles set out in the school’s behaviour policy will apply. • This will be made clear in the remote learning policy which will be shared with parents, staff and pupils. |
1 |
1 |
1 |
SLT, teachers and teaching assistants |
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Pupil, parent and staff staying safe online. |
Parents, pupils and staff |
E-safety information to be made available to all pupils, parents and staff.
The importance of a safe online environment will be emphasised and parents and carers will be encouraged to set age-appropriate parental controls on digital devices and use internet filters to block malicious websites. These are usually free, but often need to be turned on
These resources can be used to support parents and carers to keep their children safe online: which outlines resources to help keep children safe from different risks online and where to go to find support and advice
security and privacy settings
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1 |
3 |
3 |
DSL, Team leaders and teachers |
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Safeguarding concerns |
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Parents and staff should follow the schools Safeguarding Policy
•To ensure the safety of pupils and staff, virtual one to one conversations or support between a child and member of staff Is not advised. Where it is necessary parents and Designated Safeguarding lead or a deputy will be asked to be present as appropriate. • Any staff who have safeguarding concerns should report this to the DSL using a Concerns form. In emergencies or for additional support, support, staff should phone the DSL .
Concerns about E-Safety should be reported to the Keystage leader. It may also be appropriate to inform the Safeguarding Lead |
1 |
5 |
5 |
DSL and deputies |
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Communicating with Parents, Carers and Pupils |
Parents/carersstaff and pupils |
A remote learning plan will be shared with parents, pupils and staff.
The school will communicate within school hours as much as possible • Parents, pupils and staff will communicate through the school’s online learning platform or email to the school office.
• Complaints should be directed to the school office
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SLT, Teachers, office staff and teaching assistants Remote learning team |
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School equipment having technical issues |
Staff and parents |
IT staff are responsible for fixing issues with systems used to set and collect work
IT staff to be notified of any technical problems
IT staff will help staff and parents with any technical issues they are experiencing |
1 |
1 |
1 |
Oakford, School business manager and SLT |
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GDPR and personal data |
Parents/carers pupils and staff |
All information about pupils and parents/carers is kept centrally on the school’s MIS through the Capita SIMS server. Access to sensitive information is only available to limited members of staff. Access is password protected. All cloud based applications that use personal data are audited by our DPO for risk and this is put in a register. The same applies to personnel information. Any paper copies of this information is kept to a minimum and is kept under lock and key in the administration office or teacher’s classroom. Disposal of paper copies is undertaken by a certified firm called Shred-it. Any data breaches are reported to the DPO immediately. DPO explains what actions are needed and assesses the risk. This is all recorded on a data breach register. |
2 |
3 |
6 |
School business manager and teachers |
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Children sending inappropriate / unkind messages to each other on Teams
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All |
All children should be automatically muted by going on ‘Manage Team’ à selecting ‘Members and Guests’ à ticking ‘mute students’
This will disallow them to send messages and can only be unmuted by the teacher. |
2 |
2 |
4 |
Teaching staff
Remote learning team |
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Unknown contacts, parents or guests accessing live lessons and being able to see teachers and students.
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Pupils mainly but staff as well. |
All meetings must be set to only allow the meeting leader to bypass the lobby. Click on the individual meeting à meeting options à who can bypass the lobby set to ‘only me’
All students must turn on their camera and must be removed from the meeting if they refuse to do so.
(if above measures not taken)
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1
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4
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4
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Teaching staff
Remote learning team |
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Unknown contacts, parents or guests accessing a Team |
Pupils and staff |
All teachers must set their Teams members to only include children and relevant teaching staff.
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1 |
4 |
4 |
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Children or parents gain access to confidential data. |
All |
No teacher should be sharing any confidential files with personal data on teams, as not to breach GDPR
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1
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4
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4
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Teaching staff
Remote learning team
School business manager |
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Children or parents gain access to confidential data via shared screen. |
All |
When teaching a live lesson, teachers should ensure no personal data documents are open. When sharing screens, teachers should always share the file they are presenting, and not their screen. |
2 |
4 |
8 |
Teaching staff
Remote learning team |
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Staff or child photos being shared outside of Teams |
All |
No member of staff or child is permitted to take or share photos of meetings.
The teacher leading the lesson should make themself the spotlight in order to reduce the chances of this happening. |
2
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4
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8
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Teaching staff
Remote learning team |
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Recording rights and permission |
Pupils |
Teachers to give warning to students that the recording of a lesson is starting or send relevant links.
Recordings with pupils who do not have permission should not be posted on the school website but can be posted on the secure online learning platform.
Pupils are permitted to put their hand up and ask questions during a live lesson. |
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3 |
4 |
Teaching staff
Remote learning team
Office staff |
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Likelihood |
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1 – 3 |
Low risk |
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Consequence |
1 |
2 |
3 |
4 |
5 |
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Rare |
Unlikely |
Possible |
Likely |
Almost Certain |
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4 – 6 |
Moderate risk |
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5 Catastrophic |
5 |
10 |
15 |
20 |
25 |
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4 Major |
4 |
8 |
12 |
16 |
20 |
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8 – 12 |
High Risk |
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3 Moderate |
3 |
6 |
9 |
12 |
15 |
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2 Minor |
2 |
4 |
6 |
8 |
10 |
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15 - 25 |
Extreme risk |
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1 Negligible |
1 |
2 |
3 |
4 |
5 |
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